Convert Printed Purchase Orders from Legacy Systems to Archivable PDF Files

Convert Printed Purchase Orders from Legacy Systems to Archivable PDF Files with VeryPDF Printer Capture

Discover how to convert printed purchase orders from legacy systems into PDF files, making them easily archivable with VeryPDF Printer Capture software.

Every business has legacy systems.

I'm talking about those old-school systems that still get the job done but are often stuck in a time warplimited by their technology.

For instance, we used to get purchase orders printed out from a legacy system in our company. It wasn't glamorousjust a regular old dot matrix printer spitting out pages with hard-to-read fonts. But, hey, that's how it was done for decades.

Now, in today's fast-paced world, we don't want those paper records piling up. What we need is a way to convert them into digital, searchable files. But, how do you go from printed documents that only existed in physical form to organized, archivable PDFs?

Here's where VeryPDF Printer Capture to PDF or PNG Command Line and SDK comes in, and let me tell you, it changed the game for us.

Why We Needed a Solution

Every time a purchase order came through the legacy system, it printed out in a format that made digitizing a nightmare. The system just wasn't built for the digital age. As a result, we'd end up with piles of paper, getting harder and harder to track, store, and access.

We tried scanning them manually, but that was time-consuming and inefficient. It felt like we were backpedaling rather than moving forward. That's when I started looking for a more streamlined way to capture the print output from these legacy systems and convert it into something digital.

The Discovery of VeryPDF Printer Capture

While digging through various solutions, I came across VeryPDF Printer Capture to PDF or PNG Command Line and SDK. This tool allows you to intercept printer data going to a Windows-attached printer and convert that output into an electronic document format. It seemed to be exactly what I needed!

Here's how it works:

1. Captures Print Data: This software doesn't just rely on traditional printing. It captures the raw print data (like PCL, PostScript, or Epson formats) being sent to the printer, processes it, and converts it into PDF or PNG.

2. Virtual Printer: VeryPDF acts as a "virtual printer," meaning you don't need to make any changes to your legacy system. It just sits there and intercepts the data that's being sent to your physical printer. Super convenient.

3. Flexible Output: You can choose the output format (PDF or PNG), which can be handy for those situations when you need one format over the other.

4. Command Line & SDK: If you're working with larger systems, you can automate everything with command-line controls or integrate it into your own software using their SDK.

The beauty of it? There's zero need to alter your existing systems. It's a plug-and-play solution that saves you time and reduces headaches.

Key Features of VeryPDF Printer Capture

There are a few standout features that made VeryPDF Printer Capture the perfect solution for us:

1. Seamless Integration: The software works without requiring changes to your legacy system. It captures printer data in real-time, without the need for user intervention.

2. Customization: Whether you're running a single workstation or a server-based solution, VeryPDF can handle both. You can specify the output settingsfile name conventions, folder destinations, even automated workflows to integrate with your existing systems.

3. Supports Multiple Formats: PDF, TIFF, JPEG, PNGyou name it. If you're capturing data that needs to be shared or archived, you'll appreciate the versatility of the file formats.

4. No More Manual Scanning: You no longer need to manually scan every purchase order or document. The software automatically converts everything as it prints, which is a major time-saver.

5. Data Extraction: You can even extract key information from the printed documents and convert it into structured formats like XML or Excel. If you need to extract data like purchase order numbers or supplier names, this software can help you automate that, too.

How It Helped Us: A Real-World Scenario

To put it simply, VeryPDF Printer Capture transformed how we manage purchase orders.

Previously, every new order was printed, archived in physical files, and stored in a massive filing cabinet. As you can imagine, finding a specific order in that mess was a nightmare. But with VeryPDF, we no longer needed to deal with piles of paper.

Here's the workflow we set up:

1. Virtual Printer Setup: We installed the VeryPDF virtual printer on our legacy system.

2. Print Capture: Now, every time a purchase order is printed from the legacy system, it automatically gets captured by VeryPDF.

3. PDF Conversion: The print data gets converted into a PDF file, which is then stored in a designated folder.

4. Indexing: We configured VeryPDF to extract key data (like the PO number) and index it in an Excel sheet. This way, we could quickly search for any order using the spreadsheet.

Advantages Over Other Solutions

We considered a few alternatives before settling on VeryPDF, and here's why it stood out:

• Ease of Use: Other solutions required us to alter the way the legacy system worked, which wasn't an option for us. VeryPDF simply worked in the background, capturing print data without any changes to the existing setup.

• Cost-Effective: Given the fact that we could implement this solution without costly infrastructure changes, VeryPDF saved us a lot of money compared to alternatives that would require new hardware or software upgrades.

• Automation: Unlike other solutions that required manual intervention, VeryPDF automated the entire processfrom print capture to file generationallowing us to focus on more important tasks.

Why I Recommend VeryPDF Printer Capture

If you're working with legacy systems, I highly recommend VeryPDF Printer Capture. Here's why:

• It works behind the scenes without interrupting your current workflow.

• It's cost-effective, saving you the hassle and expense of upgrading your entire system.

• You get high-quality PDFs or PNGs from printed documents, which are far easier to manage, archive, and search.

• The automation feature allows you to save time and resources by eliminating the need for manual scanning or data entry.

If you deal with a high volume of printed documents, whether for purchase orders, invoices, or contracts, this is the tool you need to streamline your process.

Start Your Free Trial Today

Don't let those printed purchase orders pile up and get buried in paperwork. Start capturing and archiving them digitally with VeryPDF Printer Capture to PDF or PNG Command Line and SDK.

Click here to try it out for yourself or start your